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A Couple of Rules
Illegal drugs will not be tolerated on any trips. Possessing or using drugs not only contravenes the laws of the land but also puts the rest of the group at risk. Smoking marijuana and opium is a part of local culture in some parts of the world but is not acceptable for our travellers. Our philosophy of travel is one of respect towards everyone we encounter, and in particular the local people who make the world the special place it is. The exploitation of prostitutes is completely contrary to this philosophy. Our CEOs have the right to expel any member of the group if drugs are found in their possession or if they use prostitutes.
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A Word of Warning
N/A
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About accommodation
This trip includes a few nights in hotels, used mainly in cities, and most of the nights on tour we camp in tents in public and private camp grounds.
The hotels that we use are well located, good quality, 2-3 venues, based double occupancy with a private, en route bathroom. All camping equipment (with the exception of your sleeping bag and pillow) is supplied, including camp mattresses, which are warm and comfortable. We supply dome tents and assembly/disassembly takes only 5 minutes. They are good quality, durable, industry-standard 2-person pop-up tents, each with 2 separate and convenient zip-up doors and vestibules, so that each person has his/her own entrance.
We use 2 types of campgrounds in North America:
Private campgrounds: These are privately run sites, usually with all services such a fire pit, picnic table, drinking water, toilet & shower buildings. Some have small outdoor swimming pools and laundry facilities. These campgrounds are located near national park entrances or towns.
2. Public campgrounds: These are park-run run sites, usually with basic facilities such a fire pit, picnic table, and drinking water. In some cases, these types of campgrounds don't have showers, only pit toilets and a lake! In other locations, toilet and shower facilities may be located outside of campground, or at times in another location, a drive away. Some of them have also shower fees ($2-6/shower).
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About our Transportation
We use 25-passenger vehicles perfect for cross-country road trips on our Yolo tours in the United States. Our new fleet of more cushy vehicles give travellers all the comfort of a big coach bus, but with a small-group experience. They put rider wellbeing first and foremost, with high-backed bucket seats and built-in headrests for all seats on board, huge 92cm-tall (36 in) windows that make every seat a window seat, an aisle way with enough headroom for most of stand upright, sliding seats that free up more shoulder room while on the road, A/C, charging stations, wi-fi, and loads of other features. We use a trailer to carry luggage and camping equipment. These are durable vehicles that allow us to drive on most types of roads in North America.
This is not a physically demanding journey. However, please take note of the travel times and distances in the itinerary. Despite some of the long days, most clients feel that the diversity of the North American landscape, culture and wildlife are all well worth the experience! A typical day of driving will include about six hours driving by one of the CEOs and two to five hours of stops along the way. Keep in mind that North America is a really big place - New York to New Orleans alone is the equivalent of driving across most of Europe, and we cover that much ground in a single week. Driving time is the perfect opportunity to catch up on sleep, relax, and swap stories with your fellow travellers.
While we try to travel into and out of cities during non-rush hour times, heavy traffic is a reality of some of the places we visit. As a result, some drives may be a bit longer than listed in the day-to-day itineraries. Bring your patience and a smile, and we'll get through it!
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Accommodation
Hotels/hostels (2 nts, some multi-share), participation camping (5 nts).
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Arrival Complications
N/A
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Checklist
Documents:
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Credit and/or debit card (see spending money)
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G Adventures vouchers, pre-departure information and trip details
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Passport (with photocopies)
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Travel insurance (with photocopies)
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Airline tickets (with photocopies)
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Any entry visas or vaccination certificates required
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Cox and Kings Voucher
Suggested Items/Optional Items::
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4 Season sleeping bag and liner
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Travel pillow
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First-aid kit
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Insect repellent
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Head lamp with batteries
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Hand sanitizers/ antibacterial wipes
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Rain Cover or plastic bags for daypacks
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Small travel towel
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Swim wear
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Sun hat
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Sunblock
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Sunglasses
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Toiletries (biodegradable)
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Reusable water bottle
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Pocketknife
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Watch or alarm clock
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Moisturizer/Lip balm
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Weather-appropriate clothing
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Shirts/T-shirts
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Shorts
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Long pants/jeans
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Hiking pants
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Long-sleeved shirts or sweater
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Fleece top or long sleeves
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Comfort clothing for the night
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Nicer outfit for an evening out
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Socks
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Under garments
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Thermal base layer
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Fleece/jacket
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Rain jacket or poncho
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Scarf
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Warm gloves
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Warm hat
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Hiking boots/Sturdy walking shoes
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Comfortable walking shoes
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Sandals
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Day pack
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Camera with extra memory cards and batteries
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Personal Entertainment
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Binoculars
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Departure Tax
N/A
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Detailed Trip Notes
N/A
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Dossier Disclaimer
The information in this trip details document has been compiled with care and is provided in good faith. However it is subject to change, and does not form part of the contract between the client and the operator. The itinerary featured is correct at time of printing. It may differ slightly to the one in the brochure. Occasionally our itineraries change as we make improvements that stem from past travellers, comments and our own research. Sometimes it can be a small change like adding an extra meal along the itinerary. Sometimes the change may result in us altering the tour for the coming year. Ultimately, our goal is to provide you with the most rewarding experience. Please note that our brochure is usually released in November each year. If you have booked from the previous brochure you may find there have been some changes to the itinerary.
IMPORTANT NOTE: Cox & Kings will email you the latest updated final tour programme 7 days prior to your departure.
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Emergency Contact
Should you need to contact us during a situation of dire need, it is best to first call the G Adventures Local Representative. If for any
reason you do not receive an immediate answer, please leave a detailed message and contact information, so they may return your
call and assist you as soon as possible.
EMERGENCY CONTACT NUMBERS
G Adventures Local Representative (San Francisco)
During office hours (Weekdays, 6:00am-9:00pm PST)
From outside the USA: 1-415-642-7378
From within the USA: 415-642-7378
Cox & Kings Toll Free No: 1800 22 1235
After hours emergency number
From outside the USA: 1-530-784-4238
From within the USA: 530-784-4238
If you are unable for any reason to contact our local representative, please call the numbers listed below, which will connect you
directly with our 24 hour Sales team, who will happily assist you.
Toll-free, North America only: 1 888 800 4100
Calls from UK: 0844 272 0000
Calls from Germany: 01805 70 90 30 00
Calls from Australia: 1 300 796 618
Calls from New Zealand: 0800 333 307
Outside North America, Australia, New Zealand, Germany and the UK: +1 416 260 0999
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Emergency Fund
Please also make sure you have access to at least an additional USD $200 (or equivalent) as an 'emergency' fund, to be used when circumstances outside our control (ex. a natural disaster) require a change to our planned route. This is a rare occurrence!
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Finishing Point Hotel
N/A
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Finishing Point Instructions
N/A
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Group Leader Description
This G Adventures group trip is accompanied by one of our group leaders, otherwise known as a Chief Experience Officer (CEO). The CEO will be the group manager, leader and driver - this person is experienced in the routes travelled and will organize and lead the meal preparations and has experience in cooking a variety of local and international dishes for large groups.
As the group coordinator and manager, the aim of the CEO is to take the hassle out of your travels and to help you have the best trip possible. While not being guides in the traditional sense, you can expect them to have a broad general knowledge of the countries visited on the trip, including historical, cultural, religious and social aspects. They will also offer suggestions for things to do and to see, recommend great local eating venues and introduce you to our local friends.
If a group exceeds 13 travellers, there will be a second CEO co-leading the group to allow for a better overall experience.
Keep in mind that North America is a really big place - New York to New Orleans alone is the equivalent of driving across most of Europe, and we cover that much ground in a single week. Driving time is the perfect opportunity to catch up on sleep, relax, and swap stories with your fellow travellers.
While our CEOs are trained and have resources to assist them along the way, the United States is the fourth largest country on the planet, and it is impossible for them to know everything about this massive country. We recommend local guides where we think more specific knowledge will add to the enjoyment of the places we are visiting - we think it's the best of both worlds.
Please note that specific tour guide licenses are required to guide in certain cities and regions, and as such, our CEOs will oftentimes provide brief orientation walks or drives to point out useful places like supermarkets, main squares and ATMs but for more specific or in depth destination information, an official guided tour is recommended.
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Group size notes
Max 22, avg 16.
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Health
N/A
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Itinerary Disclaimer
While it is our intention to adhere to the route described below, there is a certain amount of flexibility built into the itinerary and on occasion it may be necessary, or desirable to make alterations. The itinerary is brief, as we never know exactly where our journey will take us. Due to our style of travel and the regions we visit, travel can be unpredictable. The Trip Details document is a general guide to the tour and region and any mention of specific destinations or wildlife is by no means a guarantee that they will be visited or encountered. Aboard expedition trips visits to research stations depend on final permission.
Additionally, any travel times listed are approximations only and subject to vary due to local circumstances.
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Joining Hotel
Olde Town Inn
1001 Marigny Street
New Orleans, LA 70117
Tel: +1 (504) 949-5815
Please note that the departures on May 3rd and August 30th, 2015 will commence at the following hotel:
Best Western Plus Westbank
Address: 1700 Lapalco Blvd, Harvey, LA 70058
Phone:(504) 366-5369
Please note that the departure on July 5th, 2015 will commence at the following hotel:
Quality Inn & Suites Maison St. Charles
1319 St. Charles Ave.
New Orleans
USA
5045220187
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Joining Instructions
The Louis Armstrong New Orleans International Airport is located 15miles (24km) from the Joining Hotel. When arriving at Louis Armstrong New Orleans International Airport you have two transportation possibilities: public taxi or a door-to-door shuttle service. All transportation is located on the lower level outside the baggage claim area.
Taxi
It takes approximately 30 min depending on traffic yet enough time to get a taste of New Orleans. It will cost you about $35 and a couple of dollars ("bucks") more for tip to reach your hotel.
New Orleans Airport Shuttle
Once you have retrieved your luggage make your way over to the Airport Shuttle ticket counter located across the baggage area 3, 6 and 12. The ticket will cost you $20 one way. Proceed outside to wait for your shuttle. They run approximately every 30 min. Please note that day 1 is an arrival day and no activities have been planned, though a brief departure meeting will be held in the hotel on the evening of day 1. When you arrive at our joining hotel you will find the time and place of the meeting on a welcome note hung in the hotel lobby. If you are unable to find the note, please just ask the front desk staff.
At the meeting you will meet other tour participants and receive information about general and specific aspects of the trip. If you arrive late and miss the meeting, your CEO will leave you a message detailing what time and where you should meet the next morning.
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Laundry
Laundry can be done at least once a week while on tour. Some private campgrounds and most cities have laundromats where you can buy soap and wash your laundry in coin-operated machines. Your CEO will advise you along the trip where you will be able to do your laundry.
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Local Dress
N/A
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Local Flights
N/A
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Meal Budget
We recommend you to have a meal budget of USD100-150 for food and drinks which are not included in the programme
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Meals
Most of the meals on this tour are included in the tour price. When a meal is not included, this is because there are often many options available - we would like to give you the opportunity to explore a bit and taste the local cuisine yourself. In these cases, your CEO will be able to suggest some good local restaurants or options for you to choose from.
All included meals will be prepared from fresh local produce. The majority of the shopping for food will be done before the trip departs, and fresh goods, such as meats, fruits, vegetables, and dairy products, will be bought en route during the trip from supermarkets, local shops and markets. Breakfasts will generally consist of breads and cereals, if time allows a warm breakfast may be prepared. Many lunches will be provided en-route and will be light meals such as sandwiches and/or salads. All evening meals will be freshly-prepared hot meals, and will consist of a variety of continental and local dishes.
Our CEO will organize the meal preparation and lead the way here, but will prepare a duty schedule for ensuring a fair, rotating participation from you and your group members in the meal preparation and dish washing duties.
Vegetarian meals and other dietary requirements need to be specified prior to arrival.
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Meals included
6 breakfasts, 5 lunches, 3 dinners.
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Medical Form
Our small group adventures bring together people of all ages. It is very important you are aware that, as a minimum, an average level of fitness and mobility' is required to undertake our easiest programs. Travellers must be able to walk without the aid of another person, climb 3-4 flights of stairs, step on and off small boats, and carry their own luggage at a minimum. Travellers with a pre-existing medical condition are required to complete a short medical questionnaire, which must be signed by their physician. This is to ensure that travellers have the necessary fitness and mobility to comfortably complete their chosen trip. While our CEOs work hard to ensure that all our travellers are catered for equally, it is not their responsibility to help individuals who cannot complete the day's activities unaided. Please refer to the physical ratings in this Trip Details document for more information.
The medical questionnaire can be found online at: http://adventure.coxandkings.com/travel-resources
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Money Exchange
The United States currency is the US Dollar (USD).
Credit cards are accepted almost everywhere in the US and can be used to purchase small and large items. When purchasing products or services with a foreign credit card in the USA, you may be charged additional fees by your credit card company for foreign purchases.
Credit cards and debit cards are very useful for cash advances but you must remember to bring your PIN number (be aware that many ATM machines only accept 4-digit PINs). Both Cirrus and Plus system cards are the most widely accepted debit cards. Both Visa and Master Cards are the most widely accepted credit cards. While ATMs are commonly available, there are no guarantees that your credit or debit cards will actually work check with your bank before you travel. A visit to an ATM can be arranged on Day 1 and other days of the trip.
Do not rely on credit or debit cards as your only source of money. A combination of US Dollars as cash (preferably smaller bills, 5's, 10's and 20's), traveller's cheques and credit cards is best. Currency exchange is best obtained prior to travel or at the airport, currency exchange is very difficult to find in the USA and most banks do not accommodate.
Always take more rather than less, as you don't want to spoil the trip by constantly feeling short of funds.
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My own room
N/A
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My own room Exceptions
Day 7
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Safety and Security
Many national governments provide a regularly updated advice service on safety issues involved with international travel. We recommend that you check your government's advice for their latest travel information before departure. We strongly recommend the use of a neck wallet or money belt while travelling, for the safe keeping of your passport, air tickets, travellers' cheques, cash and other valuable items. Leave your valuable jewellery at home - you won't need it while travelling. Many of the hotels we use have safety deposit boxes, which is the most secure way of storing your valuables. A lock is recommended for securing your luggage. When travelling on a group trip, please note that your CEO has the authority to amend or cancel any part of the trip itinerary if it is deemed necessary due to safety concerns. Your CEO will accompany you on all included activities. During your trip you will have some free time to pursue your own interests, relax and take it easy or explore at your leisure. While your CEO will assist you with options available in a given location please note that any optional activities you undertake are not part of your itinerary, and we offer no representations about the safety of the activity or the standard of the operators running them. Please use your own good judgment when selecting an activity in your free time. Although the cities visited on tour are generally safe during the day, there can be risks to wandering throughout any major city at night. It is our recommendation to stay in small groups and to take taxis to and from restaurants, or during night time excursions.
Protests and Demonstrations- Protests and demonstrations, even those that are well intended, have the potential to turn violent with no warning. Counter protests can also turn violent. Action by security forces to disperse demonstrators and protesters may occur at any time. If you are in an area where demonstrators or protesters are gathering, avoid the temptation of staying for a good photo opportunity and leave the area immediately.
Water based activities have an element of danger and excitement built into them. We recommend only participating in water based activities when accompanied by a guide(s). We make every reasonable effort to ensure the fun and adventurous element of any water based activities (in countries with varying degrees of operating standards) have a balanced approach to safety. It is our policy not to allow our CEOs to make arrangements on your behalf for water based activities that are not accompanied by guide(s). Swimming, including snorkeling, is always at your own risk.
We take all prudent measures in relation to your safety. For ways to further enhance your personal safety while traveling, please visit: http://adventure.coxandkings.com/travel-resources
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Solo Travellers
We believe single travellers should not have to pay more to travel so our group trips are designed for shared accommodation and do not involve a single supplement. Single travellers joining group trips are paired in twin or multi-share accommodation with someone of the same sex for the duration of the trip. Some of our Independent trips are designed differently and single travellers on these itineraries must pay the single trip price.
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Spending Money
Every traveller is different and therefore spending money requirements will vary. Some travellers may drink more than others while other travellers like to purchase more souvenirs than most. Please consider your own spending habits when it comes to allowing for drinks, shopping and tipping. Please also remember the following specific recommendations when planning your trip.
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Tipping
It is customary in North America to tip service providers such as waiters, bartenders and taxi drivers, at approximately 15-18%, depending on the service. Tipping is an expected - though not compulsory - component of your tour program and an expression of satisfaction with the persons who have assisted you on your tour. Although it may not be customary to you, it is of considerable significance to the people who will take care of you during your travels. There are times during the trip where there is opportunity to tip any local guides used. Recommendations for tipping local guides would range from $2-8 USD per activity depending on the quality and length of the service; ask your CEO for specific recommendations based on the circumstances and culture.
Also at the end of each trip if you felt your G Adventures Chief Experience Officer did an outstanding job, tipping is appreciated. The amount is entirely a personal preference; however as a guideline $5-10 USD per person, per day can be used as a guide. If your CEO exceeded your expectations, feel free to tip more.
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Transport
Train, long-distance bus, local bus, boat, walking
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Travel Insurance
Travel Insurance is included in your tour price. Please carry your insurance policy and medical form with you. When travelling on tour, you will not be permitted to join the group until evidence of travel Insurance has been sighted by your CEO.
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Trip Specific Safety
N/A
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Visas
You need to be in possession of a United States Visa valid for the duration of the tour. The same is not included in tour cost.
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What to take
You will be on the move a lot, so our advice is to pack as lightly as possible.
For days in the outdoors, we recommend the use of lightweight, breathable, moisture-wicking fabrics made of wool or synthetic fibers. Cotton is not recommended for days to spend hiking as it does not allow for heat or moisture to enter or escape, and it will not dry easily once wet.
We recommend the use of a well-labeled duffel bag, soft bag or backpack (whichever you find easiest to carry). Suitcases or heavy luggage are not recommended for the health of the CEO! A good size day-pack (20-35L) is also essential as you will have the chance to walk and hike in different national parks during these trips This daypack will be used to carry your personal gear for the day, lunch and water bottle.
It is important to pack clothes for warm days and cool evenings, as well as a light jacket. A set of smart casual clothes is also advisable.
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Your Fellow Travellers
N/A
